Email+Archiving

**E-Discovery (Gaggle.net) http://www.gaggle.net/archiving.html**
Finding and producing documents stored in electronic form in response to litigation or regulatory requirements. Civil litigants, regulators and criminal prosecutors now commonly ask for copies of selected e-mails and make broad requests for all electronic records.


 * Look for law to insert link**

Questions to ask?? What email needs to be archived? How long to archive? Whose email do we need to archive?

Public schools and local govts may have more stringent requirements for most businesses. Schools have burden of responding to: requests

The 'unreasonable burden' excuse no longer applies. Courts say there is adequate technology in place to manage these types of requests. Districts seem to be taking the wait and see approach. Problem with that theory is that this is a Federal law.

State AG's say Produce requested docs in a timely fashion (2 weeks) Must have an archiving policy in place (backups are not archives)

Requirements: Email is valuable in litigation b/c it contains unguarded comments written at the time of the event. Difficult to refute in court. As public awareness grows, more and more requests will be made to produce this type of evidence. The volume of email discovery requests has increased substantially.

Data Archiving versus Data Backup A backup is a recent copy for recovery in case of disaster and is not easily searchable. Period of time b/t backups may miss messages due to deletion Archiving provides search and retrieval functionality. Should be part of Disaster Recovery Plan. Can provide secure off-site storage.

Digital Archiving Plan Weigh options b/t in house or off site. Advantages and disadvantages to both.

Audience ? How long to keep the email?- presenter says without state giving guidelines - 3 years.